Category: General and Board Meeting Minutes

SNA Board Meeting – Approved

January 13, 2011, 8:00 – 9:00 PM

Board Members Present: Michele Gila, Jane Pullman, Tim Brooks, Paul Loney, Heather Wilson, Bill Stites.

Unexcused absence: Chuck Lawrence

Neighbors and Guests Present: Mary Ann Schwab, Karen Hery

1. Approve agenda/minutes (2 min) Gina moves/ Bill 2nd. Approved.

2. By Laws discussion (Paul/Michele 20 min) Overview of bylaws. 9 members. 4/5 split. MAS brought up 3/3/3 but terms are 3 years. We have no guidelines for elections that address frequency of meeting attendance. Jane voices in favor of changing bylaws regarding the 4/5 split. For the sake of continuity it would be nice to have less than half the board turn over at once. Could increase board positions to 10. Jane asks if bylaws must be 2 years? Bill says some element of qualification is good. Attendance requirement is good solution. For example 2 meetings. Also supports even # of board members. Last year’s election could have been an anomaly. Gina isn’t opposed necessarily but would like to see the meeting agenda posted well in advance. That could cause people to come and show up. Jane motions to make this Old Business for March, Heather 2nd.

3. Sunnyside position on Clearwire moratorium (Michele 8 min) Bill 2nd. Heather friendly amendment to include 29th/Yamhill location and Jane amends a to any. Approved!

SNA “opposes Clearwire’s plans for a wireless tower on SE 32nd or SE 29th near Yamhill or any Priority 4 residential street within Sunnyside, and recommends that the City of Portland Reject the company’s request for any tower and adjacent equipment cabinet.

4. Treasurer’s report (Jane 3 min) Jane handed out treasurer’s report for 2010. On file. Jane comments that the newsletter just about paid for itself. Loss of $163.71. All ad slots are full and paid in full. Could improve on the book keeping for clean ups. Great donations from SNA. BSF made $21.25 from selling buttons. Tim will take treasurer’s report and create a budget. Michele mentions putting some money into cd or interest account. Suggested $5000 go there. We will continue this discussion.

5. Other Items Useful Goods Exchange/clean up, Street Fair, Etc…

Karen Hery: opportunity to combine Useful goods & clean up. Followed Gary through fall clean-up. Participation is down. 2 cleanups a year might not make much sense. Only 30 families participated in fall clean up. Spring clean is fine with Karen but she cannot do a fall clean up. Test one per year. Can always go back to 2 if that fails. Wants a committee for the event and Gina will chair it. Basement at church building has only a few doors. Works better that way. Suggested donation of $1 for entry fee. $10 to do the clean up. What should be done with the funds? How should they be decided. School role? They used to get a donation. School involvement is only through volunteers. St. Stephens just wants to have a bake sale at the event. One Huge Event at St. Stephens. Event not until April. Paul suggests we get Reuben in on the discussion. Have it on agenda next month. Got $200 from SEUL grant to cover costs of Posters. Tim suggests leveraging grant money and get reimbursed for outreach from metro. SEUL helps with that.

6. Newsletter articles due Jan. 17th

7. Other Business.

MAS reports on OLCC staff changes per Kitzhaber. MAS doesn’t want to lose Steve Pharo from OLCC as he works to keep licenses to 1 year instead of 2. She asked him what the community could do to support him. He’d like to stay. Asks the board to write a letter of support to Commissioner Phil Lange so when he meets with Kitzhaber, we can keep Pharo.

Michele makes Motion to write letter of support to Phil Lange for the 1 year renewal, to include a “Thank You” Steve Pharo for his work. Tim 2nd. MAS will give us the contact info. Paul will write the letter.

Tim mentions that the meeting on Jan 31st for SES check in with Parks etc… didn’t make the newsletter. Get requests into our communication for comment from neighbors on how it has been going on the park agreement. Deadline for response is Jan. 30th. So we have feedback. Specific to Park. Tim & Reuben will put something together for me to post to solicit feedback.

Bill will email us about BSF. Wants to meet next week.

8. Adjourn. 9:29pm.

 

SNA General Meeting Minutes – Approved

January 13, 2011, 7:00 – 8:00 p.m.

 

Board Members Present: Michele Gila, Jane Pullman, Paul Loney, Bill Stites, Tim Brooks, Gina Binole, Heather Wilson

Excused Absence: Reuben Deumling

Unexcused Absence: Chuck Lawrence

Neighbors and Guests Present: Tim O’Neal, Abby Dacey, Katherine Anderson, Karen Hery, Emily Hery, Adam Green, Valerie Stricklund, Josh Palmer, Edward Morris, Adam Green, Valerie Strickland, Mary Ann Schwab (MAS)

1. Introductions (3 min)

2. Approve Agenda. Circulate Nov. minutes (2 min) Approved.

3. SEUL update (Tim O’Neal 5 min). Until Feb 25th collecting to donate to transition projects for homeless. Linens, blankets, adult clothing, toiletries. Want to recognize & appreciate the n’hood volunteers. Appreciation meeting in April. Bowling competition included. Each n’hood 4-6 people on each bowling team. 2 games bowling + shoes + food. Powell Lanes. Mon 4/25 6-9pm. Kicking around the idea of Soapbox Derby participation 1/31 7-8pm meeting.  Co-sponsor with Center of Earth Leadership “Economics of Happiness” film. Worldwide movement. 1/21 7-10pm will be screened + discussion. First Unitarian Church downtown. $15 donation.

4. Central Catholic High School Master Plan (Abby Dacey 15 min) She works for BOORA. Hired a year ago to vision master plan. School has been at this site for 75 years. Not trying to change classroom count but gain sf for the classes + specialized spaces for special needs/language labs/student commons. Have been working with Buckman and immediate school neighbors. Conditional Use Master Plan is what BOORA is doing. 2 stories above + 1 underground to complete the 4th link. Plus interior remodel. 3rd phase would add 2nd story over original school. Target LEED platinum for first phase. Widen street 4 feet on 24th. Adding pedestrian crossing. Transportation safety is a big issue. Empty lots on west side of 24th at Oak, owned by CCHS and parking added to those lots. Currently have 17 spots on campus. Reducing that to 4. Adding that new parking lot to make up the difference. Curb extensions at 26th crossing. Front angle parking in front of Lone Fir. Neighbors voiced PUBLIC TRANSPORTATION/TRIMET as a parking solution. She responded that is ‘difficult’. Tim asks about solar panels and would they power the school. Phase 1 would have ecoroof. Maybe. Any other traffic flows through PDOT? One way? Portland “doesn’t want to see the grid interrupted”. Tim asks about curb extensions on Stark. Cannot make Stark more narrow without removing parking to create more pedestrian access. Tim suggests moving parking east further at curb extension and remove 3 parking spots. TIMELINE? Conditional Use Master Plan is right now. No plan to submit by certain date? Probably a few more weeks. Mid Feb. Design in June. Construction about a year later. School schedule. PLEASE STAY IN TOUCH.

5. Committee Reports (15 min)

Sustainability – Focused on Emergency/Community Preparedness. Attended City and County formal training “Know Your Neighbor”. To learn how to present that tool to other groups. Some committee members are hosting events at their homes to introduce the idea of being prepared. A way to get together and get to know each other better. As a group, going to design emergency preparedness kits. Anyone is welcome to join. They aren’t ‘advertising’. Email Jane or Reuben if you are interested. MAS attended neighborhood emergency teams network and the communications between neighborhood watch etc…Many streets already have block captains. Meet 2nd Monday of the Month 6-7:30 at SEUL. Please come!

LUTC – Meeting was cancelled this month. Meet right after Sustainability 7:30-8:30. Transportation/Crosswalks/Land Use/ Liquor Licenses. All welcome and bring any concerns you may have.

Crime Prevention – Chuck not here. Our neighborhood is divided into 2 precincts. Frank Silva is Katherine Anderson’s counterpart. She’s east of 39th. Was working with a group of neighbors about the cluster of liquor establishments on Belmont. Katherine brought info on residential burglary. Up 10% on east precinct. East precinct had to drop burglaries by 50% in 4 months and they did it. So successful that police bureau has established a city wide task force. It’s usually 1-2 people that hit a general area. There is no absolute to get rid of it…but many opportunities to reduce/mitigate. SNA/Tabor/Richmond got together to talk about Upper Hawthorne in Oct. Not much attendance. She suspects it’s because there aren’t big problems. Next meeting in April. MAS brings up the hope of changing OLCC to 1 year from 2 year license. Asks board to write a letter of support for current director Steve Pharo to Commissioner Phil Lange commenting on the good work that’s been done and we’d like to keep him there. Portlandmaps.com enter your address and you can see multi level crimes near your home. Portland Police Bureau www.portlandonline.com/police will also give you crime stats, reports, every block. All the 911 calls. Pretty live and updated.

SEUL – Bowling & Soap Box Derby. See Tim O’Neal’s report.

6. Announcements (5 min) Valerie is here from condos at 24/Belmont. 37/Main will be open for first Fridays. It’s a studio where he and his wife live. Karen Hery has the Sunnyside report card. Winter Carnival last Sat. of Feb. Family Entertainment. She’ll submit an article for the newsletter. Can drop by prizes of small toys or stuffed animals. Useful Goods Exchange and Clean up. Ideas for fundraising. Wants to thoughtfully plan the event. Best date is right around Earth Day. 15-17 April would be good all around. Suggest a committee from all aspects of the event. Bill from BABA meeting update: Umpqua Bank at Haw/36th having grand opening. Has feedback on Street Fair for SNA. Interested in meeting with SNA on this subject. Gina for HABA that despite the weather etc..holiday stroll was a success. Hope to recreate it next year. Annual silent auction is 2/17 at Masonic Temple. Looking for business donations. Katherine Anderson mentions heavy towing area where Umpqua Bank is now. Property owner said they would aggressively tow. Homeless man who resides in Sunnyside died at that parking lot. Hypothermia. During the extreme cold.

7. Approve Minutes (2 min) Jane moves to approve. Bill 2nd. Approved.

8. Next meeting Feb. 11, 2011. Newsletter articles due January 17th.

Karen Hery. Gina Binole. Tim O’Neal.

9. Adjourn. 7:57pm

 

 

 

Approved Minutes

Sunnyside Neighborhood Association Board Meeting Thursday, Nov 11th, 2010

Southeast Uplift, 3534 SE Main St. Portland OR 97214

Neighbors & Guests: Zach Michand (North Tabor NA)

Board Members: Gina Binole, Jane Pullman, Reuben Deumling, Tim Brooks, Paul Loney, Bill Stites, Michele Gila. Heather Excused. Chuck unexcused.

1. Approve agenda/minutes (2 min). Move to delete item #3. Approved. Minutes approved.

2. December Holiday potluck: planning (10+ min). Holiday Cheer is welcome. Do we want to invite anyone? We assigned Chuck to bring his usual platter. Appreciation of Gary Ballou. Appreciate John Noel. Appreciate Jane. Newsletter delivery people. Add an invite to each stack? Jane will personally call them. Tim suggests someone donate a $10 toward a meal somewhere. Tim will send Reuben of Certificate of Appreciation. Dec. 9th 7-9pm at SEUL. Bill will bring some drinks. Jane will bring a cake. Gina will bring food. BRING FOOD. Bill will talk to the regular food donors since we’ve missed a few months. Move to extend time for agenda. Jane seconds. Entertainment? Deanna Wilder? Bill will ask her. Back up plan? Via email. Singer Songwriter.

3. SNA Budget – report back (Jane 5 min). DELETED.

4. BSF future & SNA’s role – follow up (discussion 5+ min). Tim wants to support the takeover of the BSF. SNA wants to see the BSF continue. Brings people out.  If SNA takes over the responsibilities of the BSF, is it worth having the conversation about the PURPOSE of the fair. Will it still be a commercial endeavor. Would we do as we have been doing? Bill notes that was discussed today. What is the intent? Noted that there was a big focus on vending not so much on community builder. If SNA took it on, we could balance it. Leadership and Collaboration. If we provide the Leadership we would like to see a bit more on community building. Tim moves that SNA supports and wants the street fair to continue and we are prepared to take a leadership role. Paul 2nd. Approved.

5. Newsletter frequency change? (discussion 10 min). Bill: wants to revisit the idea of reducing newsletter frequency to every 2 months. Reduction in resources would drop by half. Believes we’d keep the 80% of benefit. Mentions electronic communication tools. Bill moves to every other month. MG 2nds. Reuben has long been opposed to reduction. Champion of the benefit of monthly. It is a lot of work. And by reducing the time frequency do we lose the continuity of the volunteers. Bill notes there would not be a black hole in the off months. Just an extension. Gina would write an article/poll for the newsletter to see what neighbors want to see. Reuben hears unsolicited positivity around the newsletter. Tim mentions that what he always hears while delivering the support of it. Monthly is important to people. Having done it for so many years, the monthly pattern is helpful. Tim also suspects that if we break it up a bit we’d have advertisers & volunteers drop off. Bill states that he doesn’t agree that we need a 30 day cycle to stay in the groove. Thinks folks would be ok with a 60 day. Thinks we could project articles for the future publications. The benefit for bi-monthly outweighs. Paul says it’s hard to gauge. Focus group of 10 random selected neighbors and quiz them on content to see how well  folks know what is going on. We are biased and intimately involved. 2 yes. 3 no. 1 abstain. Motion fails.

6. Newsletter articles (due November 15). Jane will contribute. Tim will write on Blair. Gina tree recycling. Articles due by 15th. MG/Paul to write cell tower summary.

7. Other Business . Bill wants to talk about Chuck Lawrence.

8. Adjourn. 9:12pm.

 

Approved Minutes

Sunnyside Neighborhood Association General Meeting Thursday, Nov 11th, 2010

Southeast Uplift, 3534 SE Main St. Portland OR 97214

Neighbors & Guests: Zach Michaud, Jeanne Longley, Leslie Pohl-Kosbau, Colleen Welch

Board Members: Gina Binole, Jane Pullman, Reuben Deumling, Tim Brooks, Paul Loney, Bill Stites, Michele Gila

1. Introductions (3 min)

2. Approve agenda, circulate minutes (2 min) MG moved/Bill 2nd. Approved agenda.

3. Blair Garden update (Tim, Parks 5 min). Leslie from Parks. Lead on Blair Garden! Been about 5 years working on getting it all going. New Director who is a gardener at Laurelhurst Village. 2 weeks ago was ground-breaking with volunteers from All in One Basketball Academy. The kids worked hard! This Saturday 9:30am 2nd follow up party. Reuben is the connection to local cedar source and has been delivered to site.  Soil arrives tomorrow at the street. This wknd soil needs to be moved to upper area where it’s compacted. Then the raised beds get built. 2 types/heights of raised beds. Dec 11th is another work party. 9:30-11:30. How do people get a bed? is a frequent question. Previous people will be contacted and offered first dibs. Adams sisters have been making calls. 🙂 People who have been on the waiting list in this neighborhood get 2nd dibs. 200 sf plots. 17 plots. + 2-3 accessible/raised beds. This will make the 36th garden in the Parks Program. Democratically led garden/managed. Security is important so crops aren’t taken. Private lots can be considered for about a 10 year commitment. Jane brings up 12/Salmon location about potential. Leslie suggests contact City Leadership!

4. Update on Group GNA for Belmont (Paul/Bill 5 min). Met on Mon at LUTC. Small turn out. A few business owners & a few neighbors. Tony offered to write letter to all bar owners to invite them to a meeting. Pied Cow owner & neighbor showed up. Pied Cow put a wall up and it was not permitted. Her bedroom window is 8 feet from patio. Employees smoke there. Gina asks what our role as NA is. Bill explains that he continues to talk with the tenant. Mediations NW might need to be involved. It seems to be a post-10pm issue. The whole Group GNA is to get consistency. Most seem to be ok with 10pm closing time for back patio, including Aalto Lounge!

5. SNA’s role in Belmont Street Fair future (Tim 5 min). Reuben, Tim, Bill all went to BABA this morning. Paul & Tim have offered for at least 5 years to take over. John talks frequently about retiring, but seems to have a 3-5 year plan to continue. Bill reports the meeting went really well. Still a question on the funding. It has raised substantial funding. Supports paid staff. Raised profit in funds in excess of $4000 after paying staff. The fair funds in excess have certainly gone to support BABA budget. Tim is reluctant to take it on if SNA doesn’t share in the proceeds. Nancy would like to stay involved and provides good continuity, including booth organization. REACH started the idea initially.

6. Community connectedness: an SNA project proposal (Reuben 10 min). Wants feedback if  this seems a useful proposal. Main premise is that within neighborhood we more or less know each other but could do more to be connected. Encouraging neighbors to get to know neighbors. KNOW YOUR NEIGHBORHOOD “KYN” is a good framework or at least potential. Sustainability Committee is starting a 6 week journey of little block parties. Jane is excited to get her block organized. Meeting at U of P 18th City class on KYN. Jeanne talks about a Chilean Earthquake story and how the neighborhood association took the lead for 2000 residents to move them upland.

7. Committee Reports (15 min)

Sustainability – see above

Land Use and Transportation – see above. Further, Monday at 6:30 is the SEUL LUTC on the 15th for cell towers.

Crime Prevention – Tim will address Chuck’s email bouncing.

Southeast Uplift- Jane reports:

a.. Small Grants Deadline has passed. $22,000 to go out, requests $142,000. A committee is formed to figure that out.

b. Mentioned Sunnyside has suggested Ben & Jerry’s at the clean up. Needed tax id #.

c. Anne Dufay wants us to announce again that the NAs are not 501 (C)(3) and are not to use SEUL tax id #. Only if being fiscally sponsored.

d. Rich Newlands talked about Bikeway Project. Still in public process. Discussion ensued about street parking at residences and how that’s not going to be popular.

e. Leaf district update. You will have to PROVE that you handle your own leaves if you want to opt-out. Let’s promote better use of the leaves.

8. Announcements (5 min) Site Council update from Gina. It was noted that Rachel Bloom has donated $3000 to the school to be used however they would like. Gina notes that there are no discussions around the fence. The current focus seems to be Literacy. Bill asks about the baseball field. Asks about the batting practice set up and how it happens as it could hit someone walking by.

Gina on HABA Dec. 9th holiday stroll starting at 4pm, businesses would stay open late. Looking for performers, carolers, etc… contact HABA.

PGE Landscape update.

2 Rivers Aikikai fundraiser Dec. 3rd at the Rose Garden.

9. Approve minutes (2 min) Tim moves to approve. Gina 2nd. Approved.

10. Next meeting on December 9th. That is the Holiday Party.

11. Adjourn. 8:18pm.

 

 

Approved Minutes

Sunnyside Neighborhood Association Board Meeting Thursday, October 14, 2010 Southeast Uplift, 3534 SE Main St. Portland OR 97214

Board Members Present: Reuben Deumling, Jane Pullman, Michele Gila, Tim Brooks, Heather Wilson, Bill Stites, Gina Binole

Neighbors and Guests: George Slanina

1. Approve agenda & September minutes (2 mins). Reuben loses voice. Tim & Jane take over. Motion to approve. 2nd. Approved. Tim moves to approve. Heather 2nd. Approved.

2. Treasurer’s Report (Jane 3 mins). Has all 2009 and 2010 figures to date. Has a few copies of that data. Jane has some observations. Very lucrative ’09. Fred Meyer/Parks WAMU insert/Newsletter advertising. $8000 revenue. Expenses $7200. Reviewing the records our revenue has gone down over time. We are running a tight ship this year. Overage now based on past revenues. Rainy day fund the excess? Notes the money to community garden. Balance is about $6000. Bill asks about newsletter budget covers expenses with slight gain. Clean up gives about $300 gain. What does IRS allow for gain? We don’t seem to fall into the parameters. We have had no complaints. If we have questions Jane will research for answers. Let’s talk about this again next month.

3. Finance Committee report (Jane & Tim 5 mins) Jane expresses lack of time to do much more for n’hood than what she does. Tim says they already reported on this. Gina asks how are books kept? Register/ledger/ check book. Bill asks if annual budget will be worked on? Yes.

4. Interacting with new website (MG 5 min) Who wants to be a ‘contributor’? If you want me to post, it needs to be in copy and paste format with links and jpg or pdf apparent. I will site you as the author. You should also tell me which category you would like it posted in and if you would likecomments enabled or disabled. If you send me an email but don’t direct me in subject line to post to website and/or facebook I will not pursue it. You will need to direct me so I don’t have to hunt you down.

5. HABA liaison & BSF leadership (5 mins). Bill reports that at BABA on Tue Nancy Chapin asked if Bill would request a rep from SNA for HABA meetings. Sunnyside is the north half of Hawthorne. Can we make this happen? Gina might consider being the liaison. Bill will connect Gina with Nancy. Barker really is retiring from BSF. BABA tossed the idea around to do monthly things instead of yearly event. Bill told them we want to keep the event. BABA has a sense of ownership of the event. $4000 profit. Who Made That Money? Tim is going to ask Barker about that. We echoed that we are Partners to the event. Tim was surprised to hear Barker’s concern that we wouldn’t want to handle it. Tim & Paul have been ready to take over the reigns entirely. Reuben suggests Tim & Paul show up to BABA meeting to make it known officially. Tim has written Barker emails about it. Bill will work to make that invite formal.

6. Do we want to partner with anyone on this grant cycle? (discussion 10 mins) Reuben mentioned Allen from RNA wants us to partner with them for more movies at Sewallcrest. Gina & Michele express that no one has actually made a formal proposal to us. Tim notes that George has been running a subcommittee for SNA that we have sponsored all along. There is a direct connection. Tim would like to help George organize the proposal. Conversation ensues to find out more about what they are doing and who is involved. George says they share skills and information and lobby the state legislature for jobs. They feel that if the private sector isn’t going to provide jobs then the Govt’ should. Reuben thinks Tim & Gina should help with the proposal and deadline is 2 wks from now. Jane moves that SNA be the lead sponsor for the grant application for the SN employment self help group. Heather 2nds. Discussion: SEUL manages the funds. Is this group being a subcommittee of SNA, can we do this? Bill asks if other proposals are floating around? Karen has one. Allen, less formal. Motion from Jane revised to SNA apply for neighborhood small grants funds for the neighborhood self employment group. Heather agrees to amend her 2nd. Motion Passes. Back to Karen proposal. Bill moves that the board preapproves letters of support for Karen & Allen projects so that it’s not a formal partnership. Tim 2nds. Discussion: what’s the value if weare going to undermine it? Not happy with the movie program so far. Let’s try to make it successful. Bill withdraws motion. Tim is cool with that.

7. Action items? Liquor licenses? Self-Help Grant proposal? (20 mins) We covered the grant proposal above and liquor licenses in the LUTC GNA report at general meeting.

8. Newsletter articles due September 15th.

Bill – Group GNA on Belmont Gina – SES/Laurelhurst Science projects, etc. Jane – Swan Song of a Quad leader Tim O – Depaving the SEUL parking lot Michele & Mark – Weatherization & Radon Tim B – Blair Garden (if dates are chosen)

9. Other Business Reuben. Lumber for Blair garden might be something he can work to help get. His Brother might be able to supply lumber at cheaper cost.

10. Adjourn 9:18pm