SNA EP NET Meeting Notes – Sep 15 2015

Notes from SNA EP NET Committee meeting 9/15/15, 7-8:30pm at Hawthorne Hostel (12 attendees)

Jessica from Eastmoreland is about to begin EP work in her neighborhood. She offered to share some online docs with us she will use in her work.

Tom from the soon to be built PDX Commons senior co-housing project at SE 42nd and Belmont was there, as well as nearby neighbors who wanted to learn about our commitee work.

Glenn and Jan were asked if they would be available to come and talk to small neighborhood groups about the work and they both agreed to do so. Contact: and

Also attending were other Sunnyside NET Team Members and Applicants including Lee and Ann, who are very supoortive of the work the committee is doing, and actively engaged NETs. They recently attended a workshop presesnted by Melanie, a Mt. Tabor Portland NET member. They talked about a slide show that Melanie presented.

Glenn and Jan talked about the integrated SNA EP NET Committee.

Micro goal:

  • continue to connect all all EP and NETs within Sunnyside around emergency preparedness.

Macro goals:

  • Continue to  connect NET and EP people in all of the 21 SEUL neighborhoods for regional resilience and interreliance.
  • Continue to liase with NET Team Leaders citywide to share resources, replicate and magnify individual efforts, and avoid duplicating work.

Jan told the group that the committee would  probably apply for a SEUL Neighborhood Small Grant to support our macro and micro goals. Jan also mentioned that Katy Asher at SEUL is extremely supportive of all the EP work that is being done in the Sunnyside neighborhoods.

It is also possible to connect up with ONI (Office of Neighborhood Involvement) if they present a 2016 Community Summit, and become presenters at the summit.

Belmont Street Fair tabling was a great success. Thanks to the Sunnyside Neighborhood Association for giving us its booth space. Thirty-one people signed up for NET training from neighborhoods throughout the city; 10 from Sunnyside.

Stephanie led NETs in an ICS (Incident Command System) tabletop exercise. We discusssed the importance of keeping records during an emergency to facilitate communication, track equipment and people, and not let things slip through the cracks. Homework for NETs and Applicants: Complete FEMA’s basic Incident Command System courses IS-100.b, IS-200.b, and IS-700.a. Upon passing each online test you will receive a digital certificate to download / print. Log your time as ‘Advanced Training’. We will do hands-on exercises using this knowledge because it is fundamental to basic ops.

Next meeting: Tue, Oct 20, 10-11:30am. Location to be announced on

SNA EP NET Committee Agenda – Sep 15 2015

Tue, Sep 15, 2015
7:00 – 8:30pm (We start — and finish ! — on time.)
Hawthorne Hostel, Mt. Tabor Room
3031 SE Hawthorne Blvd

  • If you cannot join us this time, please mark your calendar for the next meeting, Tue, Oct 20, 10-11:30am.
  • RSVP appreciated, but not required
  • Feel free to bring something to eat / drink if you like. We realize the meeting intersects with dinnertime for some.

7:00 – 7:05 pm : Brief attendee introductions

7:05 – 7:06 (Glenn) If we have new attendees, provide a very brief update on the closer collaboration of Sunnyside NET and the Sunnyside Neighborhood Association Emergency Preparedness Committee. [Note that the new website hosted by SNA includes agenda, meeting notes, and links to resources; it will evolve and grow over time.]

7:06 – 7:15 : (Jan) Update attendees about our combined EP and SNA efforts so far, segueing into . . .

7:15 – 7:35 : (Any / all attendees) Describe the Emergency Prep work you’re doing in your neighborhood or household

7:35 – 7:40 : (Stephanie / Glenn) Belmont Street Fair after-action report

7:40 – 7:45 : (Glenn) Wrap-up general business, review any task assignments, remind all that next monthly meeting will be Tue, Oct 20, 10-11:30am — always the third Tuesday, alternating between 10am and 7pm.

7:45 – 8:30 : (Stephanie) Lead a NET tabletop exercise with the forms that we would be using during an actual disaster. [It’s fine if non-NET members do not wish to stay for this part, though you are welcome.]

8:30 : Adjourn

SNA EP NET Meeting Notes – Aug 18 2015

Notes from SNA EP NET Committee meeting Aug 18 2015, 10-11am at Hawthorne Hostel

Notes from SNA EP NET Committee meeting 8/18/15, 10-11am at Hawthorne Hostel

SNA EP report from Jan Molinaro, with help from other attendees

Communicating, etc. with other SEUL NAs

Jan, Glenn and Stephanie gave the background history of the SNA EP NET Committee, and nascent plan for the future.

A question was raised- by attendee Cathrine Collins (Richmond) -Are there other Neighborhood Associations doing this collaborative work? –Jan’s answer was that we don’t know that yet, and are seeking other NAs within SEUL to work together.

Jan reported that she is in contact with the Sellwood Moreland Improvement League via Gail Hoffneggle. They are too busy now to work with SNA, but want to stay in touch.

Their current work is outreach to 50 blocks, block by block-with $396 Small Neighborhood Grant from SEUL

Jan also reported that she is in contact with the Eastmoreland NA EP Committee via Jessica Ennis.This committee just completed an Eastmoreland Emergency Preparedness Series. Jessica will come to our SEPT 15th meeting–not sure if they are received financial support from SEUL or from their NA

Jan will try to make contact with someone from the Richmond NA who conducted a series of EP workshops in 2013, with a $2,000 Small Neighborhood Grant from SEUL. Cathrine Collins might be a good person to ask.

Jan will follow through with Lee Greer, Stephanie Matthews, Lee Lancaster, Ann Kopel about a  May 8, 2013 SNA EP Committee and the SNA NET workshop  presented a “Together we Prepare “workshop from 7-8:30pm. What was subsequent follow-up?

Jan talked about possible training sessions for SEUL NET and EP and other interested people about how to collaborate. Katy Asher said that SEUL might be able to facilitate that training.

Jan volunteered to develop an agenda for this training with support from Katy Asher @ SEUL.

Maybe in spring 2016?

Jan also talked about a possible workshop that could be created and presented by the SNA EP NET Committee if the office of neighborhood involvement (ONI) has a 2016 Community Summit. Jan will follow through with this.

There will be an ongoing discussion with the appropriate time to  follow-up with the Hawthorne Boulevard Business Association and Belmont Ave Business Associations around their EP plans for their businesses and for the neighborhoods that support them.–Jan and Stephanie and Glenn to follow through

Advertising SNA EP NET Committee meetings

Our Sep 15, 2015 meeting is already on the SEUL Community calendar and Jan posted an invite on NextDoor Sunnyside.

Jan has emailed  the Sunnyside Neighborhood News to post the Sep 15, 2015 meeting on their Meeting Schedule. Jan will also wrote  a short article summarizing the AUG 18 meeting.

Glenn will post a summary of our AUG 18 meeting on our new page on the SNA website:
( and invite people to our next meeting.

Miscellaneous remarks from the meeting

Katy Asher talked about a NA meeting that showed the PBEM videos during an evening meeting, complete with popcorn. [Online these videos appear to be available only to registered NET applicants. ]

Richmond and Sunnyside NET will collaborate to staff a booth at Southeast Sunday Parkways Aug 23 2015. SNA will provide the table.
Stephanie suggested that maybe the Avalon Theatre could show these videos during the Belmont Street Fair on Sep 12, 2015…who will follow through with this?

Katy also emphasized that a good way to get greater involvement/attendance at committee meetings is to have fun activities/possible childcare.

Katy also said that each NA can receive a free map once a year from the Bureau of Planning and Sustainability…so which map would we request? Glenn will follow through with this once we decide which map we want, subject to SNA approval.

Cathrine Collins from Richmond volunteered to try and get lots of copies of the Family Emergency Supplies Calendar from Multnomah County Emergency Management. This one page handout is perfect for the Belmont Street Fair.

Jan gave Cathrine a copy of the Pet Disaster Preparedness Plan, also from Multnomah County Emergency Management…Cathrine will see if she can get copies of this handout for the Belmont Street Fair.

Cathrine also suggested to outreach to PTA to talk about EP NET. She is involved in the EP Club @ Grant (not sure if this is the school). She has also reached out the the Rotary Club.

There was a discussion about Judy Masterson, a NET leader from St John’s who conducts dynamic NET trainings and attracts many NET people from around the area.

A suggestion was made to piggyback on those trainings and use for  greater involvement from SEUL NET- Glenn will follow through with this.

Suggestion from Jan about outreach to those waiting for NET training….about 1000 about EP involvement. Glenn and Stephanie will receive contact info from PBEM / Jeremy and invite recruits to SNA EP meetings.

@ Hawthorne Street Fair, nearly 60 people signed up for NET training ….Jan emailed Phil Barber to ask him to share that sign-up list with Glenn. Ways to retain volunteers were discussed: provide bite-sized info, plan a variety of FUN events (as opposed to dry meetings), useful trainings to keep skills sharp, ICS exercise (incident command system), movies, a food budget & childcare if possible.

What is the best question to ask those who stop by the booth @ the Belmont Street Fair….

What was the question that Phil asked when people stopped by the NET table at the Hawthorne Street Fair?

Cathrine talked about asking families to consider the first 3 hours after an emergency has happened….that means different things to different families.

SNA EP NET Committee Agenda – Aug 18 2015

The next meeting of the EP NET (Emergency Preparedness / Neighborhood Emergency Team) Committee will be Tuesday, August 18 from 10-11am at the Hawthorne Hostel, 3031 SE Hawthorne Blvd

Tuesday, August 18 from 10-11am at the Hawthorne Hostel, 3031 SE Hawthorne Blvd

  • 10:00 – 10:05
    Brief update on the new, closer collaboration of Sunnyside NET and the Sunnyside Neighborhood Association Emergency Preparedness Committee. New page on SNA website ( )
  • 10:05 – 10:25
    Jan Molinaro to provide update about SNA EP activities
  • 10:25 – 10:35
    Street Fairs

    • ‘after action report’ about Hawthorne (Sun Aug 16)
    • final planning for Belmont (Sat Sep 12), assignment of tasks
  • 10:35 – 10:45
    Discuss ways to motivate and retain NET volunteers
  • 10:45 – 11:00
    Plan several NET exercise / training schedule so that we can promote these activities in advance

Emergency Preparedness Committee and NET Need Stuff

By Lee Greer, SNA Emergency Preparedness Committee Co-Chair

This month, instead of a preparedness tip, we have a request. The SNA Emergency Preparedness Committee, together with the Sunnyside Neighborhood Emergency Team, now has a space to store supplies and equipment to use to help our neighbors in an emergency. Now we need supplies and equipment to put in it. Before we look for monetary donations or other funding sources, we are asking Sunnyside residents what kinds of things you can share with us.

Here are some of the things we can use:

  • Bungee cords to secure the lids of totes that have already been donate
  • Storage shelves
  • First aid supplies (Do you have some bandaging material or other supplies left over from a past surgery or illness?)
  • Clean 5-gallon buckets and lids for them (these are good for many things, including hauling water and use as toilets)
  • Things with wheels that we can use to move things to the staging area: (hand trucks, dollies, garden carts)
  • Water containers of a size easy to move when filled
  • Hand tools, especially pry bars
  • Tarps
  • A canopy
  • A large tent
  • Clipboards
  • Nylon cord or rope
  • And, of course, that all-purpose essential, duct tape (masking tape, too)

Check your garage or basement to see if you have anything you’re not using that you think we might use. If you’re not sure, check with us. You can bring things to a meeting. SNA next meets on November 14 at 7 p.m. at Southeast Uplift, 3534 SE Main Street. The Emergency Preparedness Committee meets on November 18 at 7 p.m. at the Hawthorne Fred Meyer in the deli seating area. Or fill out the form below and we’ll arrange a drop-off or pick-up. Thanks!